Administrative Officer – Vendor Registration & SAP Ariba | Al Khobar, Saudi Arabia

Location

Al Khobar, Saudi Arabia

Job Category

• Administration & Office Support
• Operations & Supply Chain
• Business Development

Job Overview

Al Masaood Energy is seeking an experienced Administrative Officer to support company and vendor registration, supplier onboarding, prequalification, documentation, and administrative coordination activities in Al Khobar, Saudi Arabia.

The role is particularly suited to professionals with practical experience in vendor registration, prequalification processes, SAP Ariba, supplier registration, and document management. The successful candidate will coordinate with internal departments, clients, suppliers, and external organizations to ensure registration and submission requirements are completed accurately and on time.

This position offers opportunities for career growth and professional development within administration, vendor management, procurement support, and business operations. Candidates can further strengthen their expertise through training in SAP Ariba, supplier management, prequalification processes, and business administration.

Key Responsibilities

• Manage and coordinate company and vendor registration processes with clients and relevant organizations.
• Prepare, submit, and follow up on vendor prequalification applications.
• Manage supplier registration activities through SAP Ariba.
• Maintain updated company profiles, certificates, licenses, and registration documents.
• Monitor registration status, renewals, expirations, pending approvals, and documentation requirements.
• Coordinate with technical, commercial, financial, and administrative departments to obtain required submission documents.
• Maintain organized records of registrations, prequalifications, approvals, and correspondence.
• Provide administrative and coordination support for day-to-day operations.
• Communicate professionally with clients, suppliers, and internal stakeholders.
• Ensure registration and documentation requirements are followed accurately and within deadlines.

Requirements & Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2–5 years of relevant administrative experience.
• Previous experience with company/vendor registrations and prequalification processes.
• Practical experience with SAP Ariba and supplier registration.
• Strong documentation and administrative skills.
• Excellent organizational and coordination capabilities.
• Strong communication and follow-up skills.
• Ability to maintain accurate and confidential business documentation.
• Ability to coordinate effectively with multiple internal and external stakeholders.
• Strong attention to detail and deadline management.

Salary, Benefits & Career Growth

Salary and specific employee benefits have not been provided in the supplied job description.

The role provides opportunities for career growth and professional development across administration, vendor management, procurement support, and business operations. Training and upskilling in SAP Ariba, supplier registration, prequalification management, documentation control, and procurement processes can further support career progression.

Application Process

Application Process (Website):

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