Executive Office Assistant & Document Control Assistant | Al-Bada’a, Qassim, Saudi Arabia

Location

Al-Bada’a, Qassim, Saudi Arabia

Job Category

• Administration & Office Support
• Operations & Supply Chain
• Construction & Real Estate
• Manufacturing & Production

Job Overview

An industrial company in the Qassim region is seeking a full-time, on-site Executive Office Assistant & Document Control Assistant to join its team in Al-Bada’a, Saudi Arabia. The position combines executive administrative support, document control, office correspondence, reporting, and cross-departmental coordination.

The successful candidate will be responsible for maintaining accurate records and documentation, supporting executive-level office activities, preparing reports and meeting minutes, and ensuring effective follow-up across departments. Strong organizational skills, attention to detail, communication abilities, and proficiency in Microsoft Office are essential.

This role offers opportunities for career growth and professional development through hands-on experience in executive administration, document control, reporting, office coordination, and organizational operations. It is well suited to candidates seeking to develop a long-term career in administrative and office management functions.

Key Responsibilities

• Provide high-level secretarial and executive administrative support.
• Manage daily office correspondence, inquiries, and administrative activities.
• Organize, maintain, preserve, and systematically track documents, records, and files.
• Ensure accuracy and accessibility of controlled documentation.
• Prepare professional reports and official correspondence.
• Prepare comprehensive minutes of meetings and maintain appropriate records.
• Track tasks, follow-ups, and pending actions across departments.
• Coordinate communication between departments to support smooth office operations.
• Maintain an organized filing and document management system.
• Support management with administrative coordination and reporting requirements.
• Maintain a high level of confidentiality, accuracy, and professionalism.

Requirements & Qualifications

• Diploma or Bachelor’s degree in Management or a related discipline.
• Minimum 1 year of experience in administrative support, secretarial work, or document control.
• Proficiency in spoken and written English.
• High proficiency in Microsoft Office, particularly Microsoft Word and Excel.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Effective written and verbal communication skills.
• Strong ability to coordinate tasks and follow up proactively.
• Willingness to learn and develop professionally.
• Ability to work effectively as part of a team.
• Willingness to work full-time and on-site in Al-Bada’a, Qassim.

Salary, Benefits & Career Growth

Salary and specific compensation details have not been provided for this position.

The position offers opportunities for professional development and career growth through practical experience in executive office administration, document control, reporting, correspondence, and cross-functional coordination. Continued training in Microsoft Office, document management, administrative procedures, and office operations can further support progression toward senior administrative and office management positions.

Application Process

Interested candidates should submit their updated CV directly to the HR email provided below.

HR Email for Application

Send your updated CV directly